What does DailyOne do?
DailyOne connects digital school organisation, communication, teaching, accessibility, integration, local AI support and secure digital sovereignty. Its purpose is to reduce teacher workload, support students, involve parents and make digital education simpler and more human.
Reviewed and updated:
DailyOne organises everyday school life digitally
The school platform brings central administrative and teaching processes into one role-based environment.
Users, roles, classes and subjects
School administrators manage teachers, students, guardians, classes, subject templates, class subjects and rooms. Student lists from TXT, CSV, PDF and DOCX documents can be analysed, reviewed before account creation and then issued with credentials as a PDF.
Digital timetable and substitutions
Day and week views connect lesson time, room, class and subject. Schools can mark digital lessons, assessments, special notices and cancellations. Reported teacher absences feed into suggestions for available substitutes without timetable conflicts.
Attendance and sick notes
Students can submit sick notes. Teachers record attendance for individual lessons, while authorised roles can review reported absences and absences recorded during class.
School-wide decisions
DailyOne supports digital elections for classes, students, teachers or school-wide audiences. Options, voting and results remain inside the protected school context.
DailyOne brings secure school communication together
Messages and conversations remain connected to the people, classes, subjects and appointments they belong to.
Messaging for schools
Direct messages, class chat, subject chat, parent chat and staff chat cover different communication needs. Approved contacts and roles limit who can communicate; attachments and translations support the exchange.
Parent communication and online parent meetings
Parent accounts create a direct channel to the school. Parent meetings can be planned for whole classes or selected families, organised with time slots and responses, and held as video calls when required.
Digital classrooms
A lesson can be marked as digital in the timetable. Its video room, materials, notices and communication remain linked to the lesson context.
DailyOne supports teaching and learning
Materials, tasks and feedback are embedded in classes and subjects instead of being treated as unrelated files.
Learning material and protected storage
Teachers organise files and folders by subject, class, student or private teacher area. Materials can be uploaded, translated and shared with selected users; sensitive personal areas support encrypted storage.
Tasks, digital exercises and quizzes
DailyOne supports tasks, editable digital exercises, quiz questions and game-based learning. Students work directly in the platform while teachers can review progress, completion and statistics.
Assessment and document drafts
Teachers can prepare drafts for quizzes, exercises, assignments, exams, performance assessments or teaching documents. Page count, questions, print quantity and content remain editable, with PDF and DOCX export for further use.
DailyOne reduces language and access barriers
Multilingual and accessible education is part of the content and interaction model, not an isolated add-on.
A multilingual school
System language, home language and an additional language can be reflected in the user context. Bilingual views display source and translation together so students and families understand content without losing its educational context.
Accessible and inclusive education
The interface supports keyboard and screen reader use, visible focus, semantic content, high-contrast themes, colour-vision modes, simplified large navigation and right-to-left languages. The responsive PWA is designed for phone, tablet and desktop.
Anonymous one-to-one support
A help area enables anonymised audio connections between students or with suitable contacts. Teachers can also use topic-based peer conversations. This creates a low-threshold route to support but does not replace professional crisis care.
DailyOne has transparent, student-based pricing
The published pricing model explains monthly and annual costs and provides a calculator for schools and responsible organisations.
EUR 2.20 before VAT per student and billed month
The regular price is EUR 2.20 before VAT, or EUR 2.62 including 19% German VAT, per student. Schools are billed for 12 months per year. Below 55 students, the minimum is EUR 120.00 before VAT per billed month.
Teachers, administration and management included
Student accounts are billed. Teacher, school administration and management accounts are included in the published platform price. The calculator shows the monthly payment, annual total and VAT transparently.
Managed operation or an own-server installation
Schools and responsible organisations can use DailyOne as a managed service or operate it on their own infrastructure. Setup and optional updates for an own-server installation are calculated separately in the pricing area.
DailyOne uses local AI as a reviewable tool
AI is intended to prepare and assist, not to make uncontrolled decisions.
Local processing with Qwen3 and llama.cpp
DailyOne Local AI is designed for a locally operated quantised Qwen3 4B model. Its runtime starts on demand and does not require a mandatory connection to OpenAI, Claude or another public AI cloud.
Support for teachers
Local AI can analyse documents, summarise or translate content and prepare quizzes, tasks, exercises, assessments and materials as drafts. Responsible users review, edit and approve results before they are used in school.
Support for administration
During school setup, AI can prepare structured drafts for student imports, classes, class subjects and rooms. Records are created only after preview and approval.
DailyOne strengthens security and digital sovereignty
School data needs clear responsibilities, controlled access and an operating model that fits the organisation.
Roles, permissions and school separation
Access is checked by role, school, class, subject, ownership and approved recipients. Frontend views complement server-side controls but never replace them.
GDPR-oriented education software
DailyOne uses data minimisation, local AI, password hashing, protected sessions, validated input and supporting legal documents. For compliant deployment, schools or authorities must also review contracts, hosting, retention, responsibilities and configuration.
European education platform and own-server option
DailyOne can be operated as a managed service or in an organisation’s own server environment. A local AI runtime and controllable data paths give education providers more choice and reduce dependence on global platform vendors.
Explore features
Real-time school organization
Manage timetables, rooms, substitutions, and classes centrally. DailyOne connects timetables, rooms, classes, subjects, and substitutions in one shared workspace. Changes appear where students, teachers, and administration need them. Less duplicate maintenance, clear responsibilities, and a reliable daily routine for the whole school.
Multilingual learning
Content, tasks, and communication in first and second languages. System language, additional language, and translations work together directly. Learning materials, messages, and tasks can be provided bilingually without losing their educational context. Language barriers become smaller, allowing students and families to participate independently sooner.
Accessible navigation
Large controls, shapes, number keys, screen readers, and visible focus. The alternative operating mode combines clear shapes, large targets, direct number keys, keyboard guidance, and screen-reader text to provide several equivalent paths through the platform. People with motor, visual, or cognitive access needs receive a reliable and direct way into the platform.
Local AI for schools
Prepare documents, exercises, and translations with privacy in mind. Local AI supports learning materials, tasks, quizzes, translations, and administrative drafts. Results remain reviewable and are never silently treated as decisions. Teachers save time while sensitive school content remains controllable and subject to human review.
Connected communication
Direct, class, subject, parent, and staff chats in one system. DailyOne connects messages, attachments, translations, parent communication, and audio or video appointments with existing roles and school structures. Information reaches the right people without private messengers or scattered stand-alone tools.
Attendance & student records
Keep absences, notes, and relevant histories understandable. Attendance, sick notes, and school records are captured by role and remain available in the appropriate class, subject, and student context. Teachers and administration share a consistent status and reduce questions and paper-based workflows.
Digital teaching
Materials, tasks, quizzes, and learning games directly from each subject. Teachers can provide files, create digital tasks, prepare exercises, and support outcomes within the existing class and subject context. Teaching and organization stay connected instead of spreading learning content across many platforms.
Roles, rights & privacy
Protected areas, clear permissions, and controlled data paths. Roles, school membership, protected files, encryption, and understandable permissions are part of the platform structure rather than later additions. Each role can only view and edit the areas intended for its responsibilities.
Families & support
Make parent appointments, support services, and guidance accessible. Parent chats, appointment planning, support paths, and protected help services create direct connections between schools, families, and support teams. Support is easier to find and important conversations fit more clearly into everyday school life.
Three ways to use AI. Your school decides.
Local server AI
Local server AI processes requests in the server environment configured for DailyOne. For self-hosted installations, the respective operator is responsible for that environment. Supported options include a local llama.cpp runtime with Qwen3 4B Q4_K_M and a configurable Ollama runtime. The default Ollama model name is qwen3:14b. The actual model, version and processing location must be documented for the installation. These local inference routes do not require a public AI cloud service. DailyOne does not provide for training general-purpose models with school inputs or outputs in these routes. Model and software downloads are separate from teaching requests. Hosting, infrastructure access, logging and backups depend on operating arrangements. Local does not automatically mean processing on the device or within a particular country.
AI on the device
In device mode, the application sends requests to the installed local runtime on the same device. The intended runtime uses Qwen3 4B Q4_K_M. This does not make the school platform an offline application: source data may previously have been retrieved from DailyOne, and saved drafts, adopted outputs and content-free AI activity events may still be transmitted to DailyOne. The school and device operators govern access protection, updates, disk encryption, shared devices and downloaded files. Browser data, exports and operating system copies are not erased merely by ending a request or deleting a school account. Check the selected operating mode before a confidential request.
External API and MCP services
The payer administers its external providers and their technical school assignments. The school checks purpose, data scope, lawful basis and suitability. Selecting an external API service and initiating an applicable AI function causes DailyOne to transmit the assembled request to the approved endpoint. This may include inputs, selected document or teaching content and technical connection data. MCP connects tools and is not itself an AI model. Approved tools may retrieve data or change an external system. The documented MCP workflow requires preview and explicit confirmation. Check recipients, data and effects before initiating it. A later cancellation cannot reliably reverse a transmission or external change that has already occurred. Before approval, establish providers, roles, contracts, subprocessors, locations, retention, deletion and possible provider training purposes in writing. Third-country transfers also require Chapter V GDPR compliance, including necessary safeguards and supplementary measures. Technical availability or a provider setting does not establish compliance. Personal data must not be transmitted without a valid basis. DailyOne cannot itself guarantee an external provider’s actual storage, training, onward disclosure or deletion. The payer must agree and review appropriate contracts and account settings. The school and provider retain their own statutory and contractual duties.
Scope and responsibilities
These notices describe AI assistance for teaching materials, questions, translation, document preparation and administrative drafts requiring approval. Availability depends on role, school assignment, installation and authorisation. Enabling a function does not establish compliance with data protection or education law. The SaaS contract, data processing agreement, privacy notices and school rules also apply. The school or school authority responsible under applicable education law determines school purposes and means. DailyOne processes school data on instructions within the agreed scope where it acts as a processor. Separate provider purposes, such as contract administration or necessary operational security, must be identified separately. Funding the service does not automatically make a payer the controller of all school data.
Lawful basis and children
The school documents an appropriate basis under Article 6 GDPR together with applicable education and state law. Special categories of personal data also require a condition under Article 9 GDPR. Acceptance of usage rules or acknowledgement of privacy information is not blanket consent to AI, international transfers or subsequent processing. Where consent is exceptionally used, it must be freely given, specific, informed, demonstrable and withdrawable, with a reasonable alternative without disadvantage. Age, capacity, guardianship and Article 8 GDPR where applicable require assessment for the particular use. Mandatory school activities cannot use forced consent to replace a missing lawful basis.
Necessary inputs and confidential content
Transmit only necessary information. Remove names, identifiers and other identifying attributes where the task does not require them. Pseudonymised information remains personal data where identification is possible. Documents may also contain information about uninvolved people. Health information, counselling content, particularly confidential student records, passwords and access keys must not routinely be entered into general AI fields. Exceptions require documented lawful grounds, approval and safeguards. Check copyright, usage rights and confidentiality obligations for third-party materials.
Responsibility and liability
The external provider supplies its service under the payer’s contract. DailyOne and Deep Nodes Ai IT Solutions UG (limited liability) do not warrant that provider’s availability, accuracy or independent data processing. Their own statutory and contractual duties, including secure integration, authorisation and data processing, remain in place. Mandatory liability, including under Article 82 GDPR and for intent, gross negligence or injury to life, body or health, is not excluded.
Human decisions and safeguards
AI outputs may contain false facts, unsuitable tasks, biased representations or incorrect translations. Teachers review suggestions for subject accuracy, language and suitability for learners. Consequential translations require the original and an opportunity to seek clarification. Change drafts requiring approval and MCP calls follow their documented preview and confirmation process; the backend checks permissions and school assignment. Some DailyOne quizzes and exercises automatically calculate feedback and scores against stored solutions. Answers, results and progress may be stored. This differs from an AI model independently deciding school grades. Incorrect questions or solution keys can also distort rule-based feedback and must be open to correction. Grades, promotion, support needs, educational access and similarly significant decisions must not be adopted from AI suggestions or practice scores without substantive review. A responsible person must independently assess relevant circumstances, be able to change results and consider objections. Merely formal confirmation is insufficient. Article 22 GDPR and education law require separate consideration. The school and provider document purposes, models, recipients, approvals and risks, support appropriate AI literacy and review material changes. Where processing is likely to result in a high privacy risk, the controller conducts a DPIA under Article 35 GDPR before processing; high residual risk requires prior consultation under Article 36.
Risk assessment and the EU AI Act
Classification depends on intended purpose and actual use. AI evaluating learning outcomes, steering learning based on those outcomes or deciding educational access may fall under Annex III of the AI Act. Local operation and human involvement do not by themselves establish an exception. An Article 6(3) exception requires documented assessment of the case; profiling may exclude it. According to the European Commission’s published information, AI literacy duties and existing prohibitions have applied since 2 February 2025, and Article 50 transparency duties since 2 August 2026. The AI Omnibus, which entered into force on 27 July 2026, postpones the relevant high-risk rules for Annex III until 2 December 2027 and regulated products under Annex I until 2 August 2028. This does not postpone the GDPR or prohibitions already in force. Under Article 111(4), systems placed on the market before 2 August 2026 have a limited transition until 2 December 2026 for Article 50(2). Eligibility must be evidenced for each system; other transparency duties are not generally suspended. Before a new or materially changed use, the provider and school document their respective roles, risk classification, purposes, oversight, information duties and evidence. Depending on the case, conformity requirements, registration, monitoring and a fundamental rights impact assessment may apply. These notices do not replace assessment of the particular use or certify general compliance.
Protection of children and prohibited uses
DailyOne is not authorised for social scoring, biometric emotion recognition in schools, covert behaviour monitoring or manipulative exploitation of children’s vulnerabilities. These purposes must not be introduced through prompts, external tools or later changes of purpose. A prohibition does not guarantee technical prevention of every form of misuse. Schools establish age-appropriate rules, supervision, accessible contacts and a process for distressing or discriminatory outputs. AI replaces neither psychological counselling nor emergency assistance. Staff working with AI need sufficient competence on limitations, privacy, error detection and human oversight.
Technical limitations and temporary processing
Model outputs, imported documents and external tool responses may contain misleading instructions. A check of format, permissions or origin does not establish accuracy. Approved HTTPS endpoints and separate credential administration must be complemented by secure configuration, updates and operation. The general server AI job service temporarily holds requests and results in memory. Unattended jobs are scheduled for cancellation. Finished results are removed from this job store by the next successful cleanup after five minutes. This does not apply indiscriminately to every business function. Cancellation or releasing a memory reference guarantees neither physical memory overwriting nor erasure of data already sent to an external service. Adopted outputs, teaching materials, translations and confirmed changes may create persistent business records or files. School retention and erasure rules apply. Downloads, device storage and copies held by authorised recipients must also be considered.
Rights, incidents and changes
For school processing, individuals may contact their school or its data protection officer and request access, rectification, erasure, restriction, portability or object where statutory conditions apply. Consent can be withdrawn for the future. The right to complain to a competent data protection authority remains unaffected. Contacts and responsibilities are given in the respective privacy notices. Incorrect or adverse results can be challenged with the responsible teacher or school. Privacy and security incidents must be reported without undue delay through agreed channels so that suspension, preservation of evidence, remediation and necessary notifications under Articles 33 and 34 GDPR can be assessed. The provider assists as required by law and contract. Changes to purpose, model, recipient, data scope or operating mode require renewed assessment. Applicable school rules, use decisions and contracts must be retained in a traceable form. An account confirmation without a separate document version link does not establish the exact content of every document displayed at the time. Relevant law includes the GDPR, Regulation (EU) 2016/679, and the AI Act, Regulation (EU) 2024/1689 as amended. The Commission’s overview of application dates is available at https://digital-strategy.ec.europa.eu/en/policies/regulatory-framework-ai. The educational basis depends on the state law applicable to the school.
AI activity and retention
The Log button under AI and Downloads opens the account’s own AI history. School administrators can also view events for their school. Records contain the account identifier, time, function, mode, source, correlation identifier and status. The display may resolve the current account name. This history does not store prompts, model responses, document content or credentials. Device events are labelled as reported by the device; DailyOne cannot independently attest to local execution. AI history supports accountability, troubleshooting and secure operation. It is not authorised for unrelated performance monitoring. The school documents its lawful basis for using logs. For separate processing for operational security, the provider must determine its own basis, including a balancing assessment where required. AI activity events are visible for 90 days. The scheduled cleanup runs at server startup and then hourly, removing older events when it completes successfully. Failures may delay actual erasure; the operator must monitor and remedy them. Account deletion removes related activity events from the production database. Protected backups follow separate backup and erasure arrangements. The 90-day period applies only to this AI activity history. Teaching outputs, materials, business change records and separate administrative records for external AI connections may have different requirements. Their periods and erasure processes must be determined by purpose. Automatic deletion of all records after 90 days is not promised.
Explore DailyOne in your own school context
Review the available functions or talk to us about the modules, roles and operating model that fit your school, municipality or education organisation.